Any other comments or notations necessary for the employers business process. Plan, manage, and execute pay increases and rewards. Can my employee leave any part of Section 1 of the Form I-9 blank? Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. Last Name of the Employer or Authorized Representative Enter your full legal last name. You must enter exactly eight alphanumeric characters (letters and numbers). You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. Receipt(s) for lost, stolen or damaged document(s) are acceptable. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. First Name of the Employer or Authorized Representative Enter your full legal first name. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. Drivers of large and heavy vehicles (i.e. Yes. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? In California and Oregon, employers are required to post notices for employees if there is an inspection. (Ex: U.S. . VALID FOR WORK ONLY WITH DHS AUTHORIZATION, About Data Governance Center, powered by Collibra. Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. COVID-19: FMS Updates Related to COVID-19. Close All Open All List A Documents List B Documents List C Documents More Information Close All Open All Last Reviewed/Updated: Employees may also use or ask for a preparer/translator to assist them in completing the form. It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . Enter your expiration of commission date. If you use E-Verify, you should also attach the Work Authorization document. Along with the form, your new hire must show proof that confirms their identity and confirms . A magnifying glass. A .gov website belongs to an official government organization in the United States. Employment Eligibility Document Title. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Yes, they have the authority to suspend a license. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. See how our solutions help you reduce risk, save time, and simplify compliance management. State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. If you entered List A document(s), you must not enter document information in List B or List C columns. Instruct the new hire to present the SS card when he/she receives it. Our team of experienced sales professionals are a phone call away. Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met. See our vetted tech & services alliances. Part B: Fill in the new hire date. Who is in charge of re-verification procedures for employees with Employment Authorization documents? Tell us about your organization and what you want to accomplish and well recommend a custom solution. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. An Employment Authorization Document (EAD) is an identification card that U.S. If you dont have time to watch the full webinar, weve put together these I-9 FAQs leaders need to know now to ensure employees fill out the I-9 form correctly. What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? Employers must use only the newest version of Form I-9. If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www. Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. Seeing is believing. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank Measures 8.5" x 11". Employers Business or Organization Name , Employers Business or Organization Name Address (Street Name and Number) . Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. Document Title Enter the title of the List C document or receipt in this field. Last Updated: December 20, 2022 | Read Time: 20 min. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. What is the issuing authority of an ID? Learn a lot in a little bit of time with our HR explainers. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. If you are using a computer, then use the drop-down menu to make a selection. Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. If you enter document information in List C column, you must enter document information in the List B column as well. A refugee may choose to present any applicable documents from the Lists of Acceptable Documents. You have physically examined each original unexpired document(s) presented by the employee. An employee may have several U.S. visas in his or her passport. The payroll system you select is an important decision for your business. The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. If you are using the computer, select the issuing authority form the drop-down menu. E-Verify electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. Department of Homeland Security. Answer (1 of 31): Issuing Authority is nothing but RPO(REGIONAL PASSPORT OFFICE) as, i am a resident of west bengal & my RPO is Kolkata, Azhar is a resident of telengana & his Issuing authority/RPO is HYDRABAD. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. For Form I-9 purposes, you may accept these licenses. The U.S. Department of State issues U.S. visas to citizens of foreign countries who seek to enter the United States. No entry should be made in List A column. By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). Paycors compliance solutions help ensure accurate filing and mitigate risk. Read these case studies to see why. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . Employers in the United States and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but the English version must be completed and retained in the employers records. It is not the same as the drivers license number. There are three lists of documents. Theres never been a better time to join. If, however, you determine that the document with a different name does not reasonably appear to be genuine and to relate to her, you may ask her to provide other documents from the Lists of Acceptable Documents on Form I-9. (This should be a specific name, rather than just HR). If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display. The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. Does this card need to be reverified? All relevant fields of the form must be fully completed and the document's submissionaccurately recorded. Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. Military dependent's ID card 7. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. If you enter document information in the List B column, you must also enter document information in the List C column as well. If you are using a computer, then use the drop-down menu. For NAU use only. Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). Our popular webinars cover the latest HR and compliance trends. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. The number consists of three letters followed by 10 numbers. Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. An employer may not correct errors or omissions in Section 1. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. Issuing authority refers to any government agency or office that has the . School ID card with a photograph 6. Vertical license and ID cards are currently used in 46 other states. All rights reserved. The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. The instructions state when an employee may use N/A or must use N/A. Who is in charge of immigration compliance? Do not shred previously retained copies of documents. For more information click, USCIS Instructions for Form I-9. Contact NAU HR if you have questions on what type of information to enter. L. No. You'll need to fill in the employee's name in the second section, as well as their employment status. If you are using the computer, select the issuing authority form the drop-down menu. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. See how to turn frontline workers into leaders and face industry labor challenges.
